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Easy Steps to Obtain Police Clearance Online: A Guide for Filipinos
Police clearance is an essential document that certifies that a person has no criminal record or pending criminal case against them. In the Philippines, it is a requirement for various purposes, including employment, travel, and other transactions. Fortunately, getting a police clearance is now easier than ever, thanks to online application and processing. In this article, we will guide you on how to get police clearance online in the Philippines.
Online police clearance application is a convenient and efficient way to obtain a police clearance. It saves time and effort since applicants no longer need to personally go to a police station to apply. Instead, they can apply for a police clearance from the comfort of their homes or offices. The process involves registering on the National Police Clearance System (NPCS) website, filling out the application form, setting an appointment, paying the fee, and waiting for the clearance to be issued.
Registration Process
Required Documents
Before registering for a police clearance online, applicants must prepare a valid ID and other necessary documents. A government-issued ID with a photo and signature is required to prove the applicant’s identity. Valid IDs include a passport, driver’s license, postal ID, SSS ID, or voter’s ID. In addition, applicants may be required to provide a proof of address, such as a utility bill or a certificate of residency.
Step 1: Check the requirements
Before you apply for police clearance online, make sure that you have all the necessary requirements. These typically include:
- Valid government-issued ID (e.g., passport, driver’s license, SSS ID, etc.)
- Barangay Clearance (or Certificate of Residency)
- Payment of the processing fee (varies depending on the issuing office)
- Some issuing offices may require additional documents or information, so it’s best to check with them beforehand. You may also need to provide a digital copy of your photo and signature, so make sure to have them ready.
Step 2: Register and create an account
To apply for police clearance online, you must register and create an account on the designated website (https://pnpclearance.ph). Most local government units and the Philippine National Police have their own online application portals, so make sure to choose the appropriate one.
To register, provide your personal information, such as your name, birth date, email address, and other contact details. You may also be asked to create a username and password for your account. Keep these credentials safe; you will need them to log in to the portal.
Step 3: Fill out the application form
Once you have created an account, you can now complete the application form for police clearance. The form typically asks for your personal details, such as your name, address, and contact information. You may also be asked to provide your employment history and other relevant information.
Double-check all the information you provide to avoid any errors or mistakes. Some portals may also have a feature that lets you save your progress so you can complete the form later.
Log in to your email address. Check your inbox for Email Confirmation and click the message from NPCS to verify your registered account.
Step 4: Schedule an appointment
After submitting your application form, you must schedule an appointment to process your police clearance. The appointment schedule may depend on the availability of the issuing office, so make sure to choose a date and time that works best for you.
Some portals may also have a feature that lets you choose your preferred location to process your clearance. This is useful if there are multiple issuing offices in your area, as you can select the most convenient one for you.
Step 5: Pay the processing fee
Before your appointment, make sure to pay the processing fee for your police clearance. The fee may vary depending on the issuing office, but it typically ranges from Php 100 to Php 200.
Most online portals have a payment feature that allows you to pay via credit card, debit card, or online banking. You can also pay via Landbank, GCASH, and any 7 eleven stores. Make sure to keep a copy of the receipt as proof of payment.
Via Landbank:
- Click the Land Bank of the Philippines button and Save the Appointment
- Save or Note the generated Reference No.
- Click the Pay to Landbank button to proceed to payment
Other Online Payment options:
– You will be directed to LBP ePayment Portal website for the payment process. Available payment options (for the meantime):
- Via LBP ATM
- Via G-cash
- Via BancNet Cards.
– Follow the process needed for LBP payment process
– Enter the Account Number and PIN and wait for the transaction details and payment summary to display.
Step 6: Attend your appointment
On the day of your appointment, arrive at the issuing office on time. Bring all the necessary requirements, including your valid ID and barangay clearance.
You may also be required to provide a copy of your appointment confirmation and payment receipt, so make sure to have them ready. Some offices may require you to undergo fingerprint scanning and photo capture for police clearance.
Step 7: Wait for the release of your police clearance
After your appointment, the issuing office will process your police clearance. Wait for your name to be called for the release of your police clearance.
Photo and Fingerprint Capture
Applicant can proceed to the selected Police Station on his/her scheduled date. Present the following to the Police Station.
- Two (2) valid issued ID
- Reference Number
- Official Receipt of payment
Before the release of Clearance, the applicant must have his/her biometrics, signature, and photo captured.
Step 8: Review and verify the information
Before using your police clearance for any purpose, review and verify all the information on the document. Check that your personal details, such as your name and address, are accurate and up-to-date. Also, make sure that there are no errors or discrepancies in your clearance.
If you notice any errors or inconsistencies, contact the issuing office immediately to have them corrected.
Issuance of Police Clearance
The issuance of Police Clearance involves a few steps. First, the applicant must register for an online account on the NPCS website. After registration, the applicant must fill out the “New Applicant Registration” form and log in to their account. Then, the applicant must click “Edit Profile” and fill out the “Applicant Information” form. Once the applicant has completed these steps, they can click the “Clearance Application” button and set an appointment to issue their Police Clearance.
The NPCS has a digital signature and verification process that ensures the authenticity and validity of the issued Police Clearance. The NPCS uses a database that contains the records of individuals who have been involved in criminal cases. When applicants apply for a Police Clearance, their information is checked against this database. If the applicant’s name is on the list, the NPCS will issue a “hit,” the applicant will be required to go to their local police station for further processing.
Period of Validity of Police Clearance
The validity of a Police Clearance is one year from the date of issuance. After one year, the applicant must apply for a new Police Clearance. The NPCS also allows individuals to request a “Letter of Clearance” if they need to present a Police Clearance for a specific purpose, such as employment or travel.
Payment Procedures
To obtain a police clearance online, applicants must pay the required fee through the LandBank of the Philippines (LBP) ePayment portal. Over-the-counter payment at the police station is not allowed. The payment procedure is straightforward and can be completed in a few steps.
When applying for a police clearance online, applicants can choose from various payment options, including cash payment, online banking, and mobile wallets. Applicants can pay using GCash, BancNet, or credit cards.
To pay using GCash, applicants must enter their GCash account number on the LBP ePayment portal. Afterward, their transaction details and payment summary will be shown. This process is the same for LANDBANK and BancNet payment options.
Applicants must also take note of the transaction fee charged by the LBP ePayment portal. The transaction fee varies depending on the payment option chosen. For example, for GCash payment, a transaction fee of Php 15.00 is charged.
Ensuring that the payment is made within the specified time frame is essential. The LBP ePayment portal only allows payment during banking days. After payment, applicants must wait for their payment confirmation before proceeding with their application.
Police Clearance for Employment
Police clearance is a requirement for employment in the Philippines. It is a document that certifies that an individual has no criminal record or pending criminal case. Employers usually require police clearance as part of their pre-employment process.
Employers may also require applicants to submit a National Bureau of Investigation (NBI) clearance, which is another type of clearance that certifies an individual’s criminal record. The NBI clearance can also be obtained online through the NBI Clearance System website.
It is important to note that police clearance and NBI clearance are not interchangeable. Employers may require one or both, depending on their company policies. It is the responsibility of the applicant to secure the necessary clearances.
Police Clearance Requirements
To obtain a police clearance, applicants must comply with the requirements set by the Philippine National Police (PNP).
One of the primary requirements for a police clearance is the presentation of at least two valid IDs on the day of the appointment. The valid IDs must be original, not photocopied, not expired, and have the applicant’s photo, complete name, and signature. The following valid IDs are accepted by the PNP:
- AFP ID
- BFP ID
- GSIS UMID
- Pag-IBIG ID
- PhilHealth ID
- PRC ID
- Postal ID
- School ID
- Senior Citizen ID
- TIN ID
- Voter’s ID
- OFW ID
- Alien Certificate of Registration
- Driver’s License
It is essential to ensure that the IDs meet the criteria set by the PNP. For instance, the IDs must not be expired, and the photo, complete name, and signature of the applicant must be clear and visible. Failure to present the required valid IDs may result in the denial of the application.
Aside from the valid IDs, applicants may also be required to present other documents, such as a barangay clearance or cedula, depending on the purpose of obtaining a police clearance. It is best to inquire with the PNP or the local police station regarding the specific requirements for the intended purpose of the police clearance.
How to Get Police Clearance Online: Frequently Asked Questions
How can I apply for a police clearance online?
To apply for a police clearance online, applicants can visit the official website of the National Police Clearance System (NPCS) and register for an account. Once registered, applicants can follow the step-by-step instructions to complete the application process.
What are the requirements for obtaining a police clearance?
The requirements for obtaining a police clearance may vary depending on the issuing agency. However, common requirements include a valid ID and payment of the clearance fee. Some agencies may also require additional documents, such as a barangay clearance or a certificate of employment.
What is the process for registering for the National Police Clearance System?
To register for the National Police Clearance System, applicants can visit the official NPCS website and create an account. They will need to provide their personal information such as their name, address, and contact details. Once registered, applicants can log in to their account and apply for a police clearance online.
Can I make an online payment for my police clearance?
Yes, applicants can make an online payment for their police clearance through the NPCS website. The website accepts payment through various modes such as credit/debit card, online banking, and e-wallets.
What is the procedure for registering for a police clearance?
To register for a police clearance, we created a step-by-step instruction above that you can follow to easily apply for a police clearance online.
What are the requirements for obtaining a national police clearance?
The requirements for obtaining a national police clearance may vary depending on the issuing agency. However, common requirements include a valid ID, and payment of the clearance fee.
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